IRF Global R2T Conference & Exhibition

“ Transforming Roadways: Smarter, Safer & More Sustainable “

Join the world’s premier event for road and mobility professionals as we explore how digitization, artificial intelligence, and cutting-edge innovations are revolutionizing the roads and transportation sector. The IRF Global R2T Conference offers a dynamic platform for learning, collaboration, and forging influential partnerships—ensuring you stay at the forefront of a rapidly changing industry.

Who will attend?

• Construction Contractors, Engineers, and Managers
• Equipment Manufacturers, Suppliers, and Distributors
• Highway and Municipal Agencies, Transportation Officials
• Design Consultants and Engineering Professionals
• Transport Research Institutes and University Academics
• Traffic Technology and ITS Specialists

Conference Highlights

• Keynote Speeches: Hear from global thought leaders shaping tomorrow’s transportation landscape.
• Interactive Sessions: Dive into specialized panels and a scientifically robust program.
• Networking Opportunities: Connect with innovators, decision-makers, and peers in focused business events.
• Exhibition: Experience groundbreaking solutions from top companies and service providers worldwide.

Themes

• Asset Management & Pavement Preservation
  Leverage data-driven strategies, AI-assisted decision-making, and cutting-edge repair and maintenance solutions to extend infrastructure life cycles.
• Emerging Trends in Road and Bridge Construction
  Explore how digital twins, advanced robotics, and predictive analytics transform design, construction, and operations.
• Innovations in Materials and Technologies for Durable Pavements
  Discover breakthroughs in nano-materials, sustainable binders, and monitoring sensors that enhance pavement performance.
• ITS & Smart Mobility Technologies
  Uncover next-generation traffic management, AI-powered optimization systems, and infrastructure-to-vehicle integration for seamless mobility.
• Road User Charging & Connected Vehicles
  Delve into electronic tolling technologies, distance-based pricing models, and the latest policy frameworks for connected vehicles.
• Preparing Infrastructure for Autonomous Vehicles
  Understand how digital mapping, sensor technology, and AI frameworks are shaping tomorrow’s self-driving ecosystem.
• Strategies for Decarbonizing Road Transport
  Examine how electrification, hydrogen fuel cells, and advanced logistics support a lower carbon footprint in mobility.
• Vision Zero: Aiming for Zero Road Fatalities
  Learn about AI-assisted safety audits, innovative barrier systems, and the social frameworks driving down road-related injuries.
• AI & Big Data in Transportation
  Explore real-time analytics, predictive maintenance, and machine learning models that power more efficient and resilient networks.
• New Mobility and Social Acceptance
  Investigate evolving consumer behavior, equitable access to emerging transport modes, and public engagement for successful adoption.

Why Participate? 

• Share: Exchange the latest engineering insights and practical experiences to future-proof transportation infrastructures worldwide.
• Engage: Encounter pioneering concepts, meet top-tier industry leaders, and join live demonstrations highlighting 21st-century roads and mobility.
• Grow: Elevate your brand, showcase innovative products and services, and network with key decision-makers from across the globe.

Call for Presentations / Papers (No Paper Required)

1. Asset Management Innovations
   • Pavement & Bridge Management: Case studies and real-world applications
   • AI in Asset Management: Unlocking new potential
   • Integrated Strategies for Lifecycle Management
   • Innovative Maintenance, Repair & Replacement Techniques
   • Next-Generation Bridge Management Approaches
2. Vision Zero: A Commitment to Road Safety
   • AI and Machine Vision Applications for Safer Roads
   • Road Risk Diagnostics & Safety Audits
   • Advanced Barrier & High-Friction Surface Treatments
   • Enhancing Lane Marking, Retro-Reflectivity & Workzone Safety
   • Behavioral Economics & Technology for Injury Prevention
3. ITS & Smart Mobility: Shaping the Future
   • Advanced Traffic Management Systems & Digital Twins
   • Mobility as a Service (MaaS) & Future Planning
   • CAVs Deployment: Strategies & Infrastructure Readiness
   • V2I Communication & Real-Time Data Integration
   • ITS Innovations for Emission Reduction
4. Material and Technology Frontiers in Road Construction
   • Ultra-High-Performance Concretes, Self-Healing Materials
   • Advancements in Asphalt Mix Designs, Sustainable Binders
   • Carbon-Neutral Pavements & Circular Economy Approaches
   • Fiber Reinforced Polymers & Nano-Technologies
5. Environmental Management & Climate Resilience in Transportation
   • Building Weather-Resilient Road Networks
   • Disaster Recovery & Adaptation Strategies
   • GHG Reduction in Transport: Policies & Best Practices
   • Mainstreaming Climate Change Adaptation in Road Planning
   • Resilient Roads: Engineering Highways for Wildfire-Prone Regions
6. Road User Charging & Travel Demand Management
   • Distance-Based Pricing & Electronic Toll Collection
   • Urban Road Pricing Models: Trends & Case Studies
   • Tools & Technologies for Travel Demand Optimization
7. Advances in Structural Design for Roads & Bridges
   • Cutting-Edge Bridge Systems & Accelerated Construction
   • Value Engineering & Future-Ready Structural Design
   • Emerging Solutions for Load-Bearing Efficiency
8. Freight Transport & Logistics: Emerging Trends
   • AI & Telemetrics for Freight Monitoring
   • Greening Freight Transport & Regulatory Frameworks
   • Next-Gen Solutions in Logistics & Distribution

Important Deadlines

• May 12: Abstract Submission
• May 30: Abstract Acceptance Notification
• July 29: Paper Submission Deadline (Optional for Scopus-indexed IRF Publication)
• September 2: Paper Acceptance Notification

Download the Paper Submission Template

Place your company’s brand, products and services at center stage during this high-level industry event. With an exhibit or sponsorship package you can build greater market awareness by increasing your exposure in front of top decision makers, government officials and buyers who are directly involved with road and transport infrastructure industry programs.

Exhibit Rates

Pipe & Drape

Exhibitor (IRF Members): 30 USD per sqft (Min 100 sqft)
Exhibitor: 35 USD per sqft (Min 100 sqft)

Exhibition (Raw Space)
Exhibitor (IRF Members:) 23 USD per sqft (Min 200 sqft)
Exhibitor (Raw Space): 27 USD per sqft (Min 200 sqft)

BOOTH PACKAGE INCLUDES (per 100 SqFt)

• Pipe and drape (Linear booths include three side walls. Peninsula booths only have a back wall.)
• Identification sign (Linear Booths)
• Inclusion in the printed and online directory
• 1 Conference Registration
• 5 Exhibitor Passes
• 2 chairs, 1 table, & 1 electrical socket

EXHIBITION FLOOR PLAN

EXHIBIT HOURS

December 9: 2:00 PM – 10:00 PM (Exhibitor Move-in)
December 10: 10:30 AM – 6:00 PM
December 11: 09:00 AM – 6:00 PM

CONFERENCE SPONSORSHIP BENEFITS & RATES

Place your company’s brand, products and services at center stage during this high-level industry event. With an exhibit or sponsorship package you can build greater market awareness by increasing your exposure in front of top decision makers, government officials and buyers who are directly involved with road and transport infrastructure industry programs.

For more information and sponsorship inquiries, please contact Magid Elabyad: melabyad@IRF.global

SPONSORSHIP RATES

	Platinum	Gold	Silver	Bronze	Patron
MEMBER COST	$50,000	$25,000	$15,000	$10,000	$7,500
NON-MEMBER COST	$60,000	$30,000	$20,000	$15,000	$10,000
NUMBER OF REGISTRATIONS	8	8	5	3	3
EXHIBIT SPACE	20x20 sq. ft	20x20 sq. ft	10x20 sq. ft	10x10 sq. ft	-
OPPORTUNITY TO PRESENT	Opening Session
VIP LOUNGE SPONSOR
SPONSORSHIP RECOGNITION AT COFFEE BREAK
GALA DINNER SPONSORSHIP (IRF 75th Anniversary)
ADVERTISEMENT IN EVENT PROGRAM	Full page ad	Full page ad	Half Page	Half Page
LOGO IN EVENT PROGRAM
MATERIALS IN CONFERENCE BRIEFCASE
MATCHMAKING SUPPORT
ADVANCED PUBLICATION/WEBSITE LINK
LOGO RECOGNITION AT EVENT
DEDICATED SOCIAL MEDIA POSTS ACROSS LINKEDIN & TWITTER	15	10	5	2	2
DATABASE OF DELEGATES
PRIVATE MEETING ROOM ACCESS

Conference Venue & Hotel

The Westin Long Beach

  Address: 333 E Ocean Blvd, Long Beach, CA 90802 | Phone: +1 562 436-3000

Special Rate:
★ 219.00+ USD per night – without breakfast
★ 249.00+ USD per night – with breakfast

Join us for a memorable day on the green and make a difference!

Date: December 8, 2025
Time: 12:00 PM (Shotgun Start)
Location: Skylinks at Long Beach: https://www.skylinksgc.com/

Registration

• Foursomes: $520 USD
• Individual Golfer: $150 USD

Sponsorship Opportunities

1. Gold Sponsor ($5,050)
2. • Prominent logo placement on tournament banners, website, and social media
   • Opportunity to provide promotional items in participant gift bags
3. Silver Sponsor ($3,550)
   • Logo inclusion on banners, website, and social media
   • Recognition during prize ceremonies
4. Bronze Sponsor ($2,550)
   • Company logo on select banners and website
   • Recognition in promotional materials
5. Hole Sponsor ($550/hole)
   • Your company logo displayed on a sign at a designated hole
   • Opportunity to set up a booth at the hole to interact with participants
6. Prize Sponsor ($1,050)
   • Provide prizes for contest winners such as the longest drive and closest to the pin
7. Gift Bag Sponsor ($1,050)
   • Provide branded items for participant gift bags
8. Refreshment Sponsor ($2,550)
   • Sponsor beverage stations throughout the course

Give Back with Every Swing

All tournament proceeds will benefit the IRF Fellowship Program. Let’s come together for a day of golf, fun, and philanthropy. See you on the course!

For registration or more information:

Contact: Magid Elabyad
Tel: +1 703 535 1001  |  Email: info@irf.global

Tournament Rules

1. Format: The 18-hole tournament will be a modified shotgun start at 12:00 PM. (All teams will start simultaneously from different holes on the course).
2. Scoring: The tournament will be played in a scramble format. Each team member tees off, and the best shot is chosen. All team members then hit their second shot from that spot. This process continues until the ball is holed. The team with the lowest score after 18 holes will be declared the winner.
3. Team Composition: Teams consist of four players. If you don’t have a full team, individual registrations will be used to make four-player teams.
4. Handicaps: Handicaps will not be used in this scramble format.
5. Mulligans: Each player can purchase up to three mulligans. Each mulligan will cost a player $20 USD. Use them wisely to improve your team’s shot selection. Remember, all proceeds go to the IRF Fellowship Program!
6. Tees: Men will play from the white tees, and women will play from the red tees.
7. Contests: Longest drive, closest to the pin for men and women, and other fun contests for all.
8. Prizes: Prizes will be awarded for the top teams and contest winners.
9. Attire: Proper golf attire is required, i.e., collared shirts and soft spikes only.
10. Pace of Play: Please keep up with the pace of play to ensure an enjoyable experience for all participants