4th IRF ASIA-PACIFIC REGIONAL CONGRESS & EXHIBITION TERMS & CONDITIONS
The undersigned does hereby apply for the reservation of exhibit space in the 4th IRF Asia Pacific Congress & Exhibition which will be held in Kuala Lumpur, Malaysia October 11-12, 2022. Upon submission of this Exhibit Space Rental Agreement, along with receipt of payment by 4th IRF Asia Pacific Congress & Exhibition pursuant to the terms contained herein, this shall constitute a binding agreement between the parties wherein 4th IRF Asia Pacific Congress & Exhibition agrees to rent to the undersigned Exhibitor, and the undersigned Exhibitor agrees to rent from the 4th IRF Asia Pacific Congress & Exhibition, the exhibit space in the World Trade Center as more fully described in this agreement. It is understood and agreed by Exhibitor that the Agreement with 4th IRF Asia Pacific Congress & Exhibition includes compliance with all show rules and regulations, including the Exhibitor Rules and Regulations. and other rules and guidelines enacted by 4th IRF Asia Pacific Congress & Exhibition, all of which are made a part of this agreement by reference and fully incorporated herein. Moreover, the 4th IRF Asia Pacific Congress & Exhibition hereby reserves the right to modify and amend the rules and regulations. We certify that the person signing this document is the Exhibitor Representative and as such is duly authorized to execute this electronic agreement.
Cancellation of all or a portion of any exhibit space by Exhibitor must be made in writing. If cancellation is received prior to June 30, 2022 the full rental cost will be refunded less the 30% deposit. 50% of full rental cost will be retained for any cancellation received in writing, prior to August 15, 2022. For written notice received after August 15, 2022, 100% of rental cost is retained. Booth assignments will be released if final payment is not received by June 30, 2022.
In the event of a Force Majeure cancellation at the instigation of the IRF and resulting from, e.g. governmental restrictions in place in Malaysia that would make the 4th IRF Asia Pacific Congress & Exhibition as and when planned normally, practically and reasonably impossible the Exhibitor is eligible to a 100% refund of any paid amount OR an equivalent credit applicable to any future IRF event, at the discretion of the Exhibitor.
Indemnity; Limitation of Liability. Exhibitor agrees to defend, indemnify and hold harmless IRF, World Trade Center and each of their affiliates and respective directors, officers, employees, agents, contractors, authorized representatives, successors and assigns, from and against all claims, losses, suits, damages, judgments, expenses, costs and charges of every kind (including, without limitation, reasonable attorney’s fees and costs) which may be made or instituted against them arising out of or resulting from, in whole or in part, Exhibitor’s execution of this Agreement, its occupancy of the exhibit space or its presence at the Exhibition by reason of bodily or personal injuries, death, property damage or any other cause sustained by any persons or others. Exhibitor’s defense, indemnify and hold harmless obligations shall extend to any and all claims, losses, suits, damages, judgments, expenses, costs and charges of every kind (including, without limitation, reasonable attorney’s fees and costs) including, without limitation, those associated with, in whole or in part (i) Exhibitor’s alleged or actual intentional or negligent acts or omissions, and (ii) Exhibitor’s actual or alleged violation of third party rights (including, but not limited to, infringement of intellectual property rights or other proprietary or business rights). IRF shall not be responsible for, and Exhibitor releases IRF & from liability for, any damage, loss, harm or injury to Exhibitor or Exhibitor’s display or property, whether resulting from fire, storms, acts of God, heating, ventilation or air conditioning failure, theft, pilferage, mysterious disappearance, lost, delayed or rejected shipments either coming in or going out of the Show, or other causes of any kind. All persons allowed in Exhibitor’s booth and property brought to the Show by Exhibitor is done so at Exhibitor’s own risk. Exhibitor is strongly advised to maintain its’ own insurance to insure against such risks.
No Waiver: The failure on the part of either party to insist upon a strict performance by the other party of any of the terms, covenants and conditions herein contained shall not be deemed to be a waiver by them of any breach of any term, covenant or condition herein contained. The waiver by one party of the performance of any covenant, condition or promise shall not invalidate this contract nor shall it be considered a waiver of any other terms, covenants and/or conditions.